Request for Proposals
Proposals
- RFQ Surveillance Camera Project
- RFP Surveillance Camera Work
- RFP Intercom Project Final Phase 2024
- RFP Advertisement for Architectural and Engineering Services
- RFP Intercom Project Phase 4
- RFP Intercom Project Phase 4 Round 2
- RFP REDISTRICTING CONSULTANT
- RFP Intercom Project
- Repost of Bi-Directional Antennae System - JWS 8-18-2022
- Addendum to Bi-Directional Antennae System
- Replacement of Damaged Contents
- Bi Directional Antennae System
- Craven County School Intercom Solution Project
- Craven County Schools Intercom Solution Project
- Media Collection Upgrade
- iPad Upset Bid
- School Bus Mobile Surveillance System Upgrade REPOST FY22
- School Bus Mobile Surveillance System Upgrades - REPOSTED 8/13/21
RFQ Surveillance Camera Project
RFP Surveillance Camera Work
RFP Intercom Project Final Phase 2024
RFP Advertisement for Architectural and Engineering Services
RFP Intercom Project Phase 4
RFP Intercom Project Phase 4 Round 2
RFP REDISTRICTING CONSULTANT
RFP Intercom Project
Repost of Bi-Directional Antennae System - JWS 8-18-2022
Addendum to Bi-Directional Antennae System
Replacement of Damaged Contents
Bi Directional Antennae System
Craven County School Intercom Solution Project
Craven County Schools Intercom Solution Project
Media Collection Upgrade
iPad Upset Bid
NOTICE OF SALE OF SURPLUS TABLETS AND LAPTOPS
Pursuant to G.S. 115C-518 and 160A-269, the Craven County Board of Education hereby gives notice that it has received an offer to purchase surplus tablets and laptops most of which have been used by students and teachers for approximately five years and are currently unsuited to meet the continued needs of students and teachers. The property consists of approximately 5,772 iPad 5th Gen. 9.7” (32 GB); 49 iPad 6th Gen. 9.7” (32 GB); 362 iPad Air 2nd Gen (16GB); 39 iPad 3rd Gen (16 GB); 59 iPad 4th Gen (16GB); 667 iPad 2nd Gen (16GB); 151 iPad mini 1st Gen (16 GB); 51 iPad mini 2nd Gen (16 GB); 23 iPad Air 1st Gen (16 GB); 5 iPad 1st Gen (16 GB); 2 iPad Pro 3rd Gen 12.9” (64 GB); and 8 iPad 7th Gen 10.2” (32 GB). The property will also be sold with 1,623 12W power bricks; 64 5W power bricks; 1,001 Lightning Cables; and 75 30-pin Sync Cables. All property is being sold “AS IS” with no representation from the Craven County Schools regarding the fitness or suitability of the laptops or tablets for any purpose. Please contact Ross Friebel, Director of Technology for Craven County Schools, at (252) 514-6393 for additional information regarding the property. The offer to purchase is in the amount of $755,072.26. The offer also includes the following nonmonetary terms: secure pickup by bidder of the computers at designated School System locations by November 1, 2021, inclusive of packing and shipping costs; verification of inventory at time of pickup; full payment by bidder at time of pickup; wiping and overwriting of hard drives consistent with DoD and NIST standards; “Letter of Good-standing” from bidder’s bank or financing partner; minimum of three K-12 public school references with at least one reference valued at $1 million or more; inclusion of a per unit price; and maintenance of general liability insurance policy with coverage of up to $1 million per incident. The full terms of the offer and a description of the condition of the equipment, titled “Upset Bid Solicitation – Additional Terms,” are available at www.cravenk12.org under the “About Us", "Finance", and then "Request for Proposals” sections.
Notice is hereby given that within 10 days any person may raise the bid by not less than ten percent (10%) of the first one thousand dollars ($1,000) and five percent (5%) of the remainder ($754,072.26). Therefore, the lowest acceptable upset bid is $792,875.87. The individual submitting the upset bid will also need to agree to pay for the cost of the bid, plus agreement to the terms summarized above and posted on the District’s website, which address is included above. The individual must also complete the bid sheet posted on the District’s website when submitting an upset bid. When a bid is raised, the bidder shall deposit five percent of the total increased bid in cash or certified funds with the Craven County Schools to the attention of Denise Altman, Chief Finance Officer. The Craven County Schools shall re-advertise the offer at the increased bid. This procedure shall be repeated until no further qualifying upset bids are received, at which time the Board may accept the offer and sell the property to the highest bidder. The Board reserves the right to reject any and all offers at any time. This the Twenty-Third day of September 2021. Bids are due by 5:00 PM on October 4, 2021.
UPSET BID TERMS FOR SALE OF SURPLUS TABLETS
The Craven County Board of Education (“SCHOOL SYSTEM”) has received an offer to purchase surplus tablets and laptops which includes the following terms:
- Covered Equipment. SCHOOL SYSTEM agrees to sell certain surplus iPads covered by this Agreement (“Equipment”) to Vendor. This Equipment is sold “AS IS” and is described in Exhibit A, attached hereto.
- SCHOOL SYSTEM Responsibilities.
- SCHOOL SYSTEM will contact Vendor when the Equipment is available for pickup. SCHOOL SYSTEM shall make the Equipment available for pickup on a mutually agreeable date after the conclusion of the upset bid process and no later than November 1, 2021. SCHOOL SYSTEM makes no warranties with respect to the fitness or suitability of the Equipment for any purpose.
- Through transfer of possession, SCHOOL SYSTEM will convey title and all rights to the use and ultimate disposition of the Equipment to Vendor in consideration for the payment provided in Section 3 below.
- SCHOOL SYSTEM will prepare an inventory of the Equipment to be conveyed including the SCHOOL SYSTEM asset number and serial number of each to be delivered at time of pickup.
- SCHOOL SYSTEM shall credit any deposit received from Vendor toward Vendor’s payment in Section 3. Should Vendor’s deposit be upset by bid of another Vendor, SCHOOL SYSTEM shall return Vendor’s deposit to Vendor within five (5) business days.
- In the event that a device picked up and paid for by Vendor cannot be unlocked by Vendor, Vendor may return the device to SCHOOL SYSTEM within thirty (30) days of pickup and invoice SCHOOL SYSTEM for a refund of the per unit price for the device. SCHOOL SYSTEM shall promptly pay such invoice.
- Vendor Responsibilities. Vendor will provide the following:
- Payment per condition and in total as specified in Exhibit A. There shall be no deduction for case or asset tag removal, condition, missing power cords or adapters, or any other issue. Devices that cannot be unlocked will be returned to SCHOOL SYSTEM without payment.
- Payment shall be in the form of a certified check or other certified funds payable to Craven County Board of Education and shall be rendered at pick up and sign off by Vendor that all units listed in Exhibit A are accounted for.
- Vendor shall be responsible for secure pick-up of the Equipment from the location(s) designated by SCHOOL SYSTEM and for all corresponding pick-up/delivery costs associated with the Equipment. Packing and shipping costs are included in the price quoted in subparagraph (a).
- Vendor shall verify SCHOOL SYSTEM’s inventory of the Equipment at time of pick-up.
- Vendor shall wipe or overwrite the hard drives off all devices identified in Exhibit A using Department of Defense standards and National Institute for Standards and Technology (NIST) standards, see DoD 5220.22-M and NIST 800-88. Upon completion and no later than thirty (30) days after pickup, Vendor shall provide written confirmation to SCHOOL SYSTEM that it has completed this task by providing certificates of erasure to SCHOOL SYSTEM.
- To the extent Vendor receives access to copies of any student records in the course of completing its obligations pursuant to subparagraph (e), such records shall be subject to the confidentiality and disclosure provisions of applicable federal and state statutes and regulations, and SCHOOL SYSTEM’s policies. Until Vendor has fulfilled its obligations pursuant to subparagraph (e), all student records shall be kept in a secure location preventing access by unauthorized individuals. Vendor will maintain an access log delineating date, time, agency, and identity of individual accessing student records who is not in the direct employ of the Vendor. Vendor shall not forward to any person other than SCHOOL SYSTEM any student record, including, but not limited to, the student’s identity, without the written consent of the parent and SCHOOL SYSTEM.
- Vendor Qualifications.
- Vendor is to be bonded and insured to cover the value of trade-in equipment. Vendor shall also have general liability insurance policies with coverage of up to one million dollars ($1,000,000) per incident that covers the services provided to SCHOOL SYSTEM. Certificates of such insurance shall be furnished by Vendor to SCHOOL SYSTEM. In addition, Vendor shall give SCHOOL SYSTEM at least ten (10) days’ written notice of any intent to cancel or terminate such insurance by either Vendor or the insuring company.
- Vendor has a minimum of three K-12 Public Schools references with at least one reference valued at $1 million dollars or more.
- Vendor will provide a “Letter of Good-standing” from its bank or financing partner.
- Vendor has offered a per unit price by device that shall not be subject to grading.
- Lunsford Act/Registry Checks. Vendor acknowledges that N.C. General Statute § 14-208.18 prohibits anyone required to register as a sex offender under Article 27A of Chapter 14 of the General Statutes from knowingly being on the premises of any school.
- Vendor shall conduct or arrange to have conducted, at its own expense, sexual offender registry checks on each of its employees, agents, ownership personnel, or contractors (“contractual personnel”) who will engage in any service, delivery, or pick-up of goods on SCHOOL SYSTEM property or at an SCHOOL SYSTEM sponsored event or activity. Vendor may satisfy this obligation by checking the State Sex Offender and Public Protection Registration Program, the State Sexually Violent Predator Registration Program, and the National Sex Offender Registry, all of which may be completed online at no cost by accessing the North Carolina Sex Offender Registry website at http://sexoffender.ncdoj.gov/.
- Vendor shall provide certification that the registry checks were conducted on each of its contractual personnel providing services or delivering goods under this Agreement prior to the commencement of such services or the delivery of such goods.
- Vendor shall conduct a current initial check of the registries (a check done more than 30 days prior to the date of this Agreement shall not satisfy this contractual obligation). In addition, Vendor agrees to conduct the registry checks and provide a supplemental certification before any additional contractual personnel are used to deliver goods or provide services pursuant to this Agreement. Vendor further agrees to conduct annual registry checks of all contractual personnel and provide annual certifications at each anniversary date of this Agreement.
- Vendor shall not assign any individual to deliver/pick-up goods or provide services pursuant to this Agreement if said individual appears on any of the listed registries.
- Vendor agrees that it will maintain all records and documents necessary to demonstrate that it has conducted a thorough check of the registries as to each contractual personnel, and agrees to provide such records and documents to the SCHOOL SYSTEM upon request.
- Term and termination. This Agreement shall remain in effect until such time as the Vendor has fulfilled its terms. At any time prior to Vendor’s pickup of all of the Equipment, the School System may terminate this Agreement immediately and without prior notice if Vendor is in breach of this Agreement or the School System is dissatisfied with the quality of services provided. In the event of any termination, Vendor shall be responsible for completing the payment for any portion of the Equipment that has already been provided, and SCHOOL SYSTEM shall not be responsible for completing the sale of any portion of the Equipment that has not yet been picked up by Vendor. The School System shall not reimburse the Vendor for any Equipment returned to the School System.
- Compliance with Applicable Laws. Vendor shall comply with all applicable laws and regulations in providing services under this Agreement. In particular, Vendor shall not employ any individuals to provide services to SCHOOL SYSTEM, as described in Paragraph 3, who are not authorized by federal law to work in the United States. Vendor represents and warrants that it is aware of and in compliance with the Immigration Reform and Control Act and North Carolina law (Article 2 of Chapter 64 of the North Carolina General Statutes) requiring use of the E-Verify system for employers who employ twenty-five (25) or more employees and that it is and will remain in compliance with these laws at all times while providing services pursuant to this Agreement. Vendor shall also ensure that any of its subcontractors (of any tier) will remain in compliance with these laws at all times while providing subcontracted services in connection with this Agreement.
- Restricted Companies Lists. Vendor represents that as of the date of this Agreement, Vendor is not included on the Final Divestment List created by the North Carolina State Treasurer pursuant to N.C. Gen. Stat. § 147-86.58. Vendor also represents that as of the date of this Agreement, Vendor is not included on the list of restricted companies determined to be engaged in a boycott of Israel created by the North Carolina State Treasurer pursuant to N.C. Gen. Stat. § 147-86.81.
- Relationship of Parties. Vendor shall be an Independent Contractor and nothing in this Agreement shall be construed as creating a partnership or joint venture; nor shall any employee or contactor of Vendor be construed as an employee, agent or principal of SCHOOL SYSTEM.
- This Agreement shall be governed in accordance with the laws of the State of North Carolina. Any action relating to this Agreement shall be brought in the General Court of Justice in Craven County, North Carolina.
- Entire Agreement/Severability. This Agreement constitutes the entire agreement and understanding between the parties and supersedes all prior understandings and agreements relative to the subject matter. If any provision shall be declared invalid or unenforceable, the remainder of the Agreement shall continue in full force and effect.
- Counterparts and Execution. This Agreement may be executed in any number of counterparts, each of which will be deemed an original but all of which together will constitute one and the same instrument. The Parties agree that computer scanned and/or faxed signatures or copies of this Agreement will have the same validity and force as an “original.”
- Authority to Enter Agreement. The person(s) executing this Agreement on behalf of Vendor have authority to do so as an official, binding act of Vendor.
Exhibit A
Additional information provided by SCHOOL SYSTEM regarding condition of devices and available power cords and adapters. “GOOD” condition means the device is in working condition; “DAMAGED” condition means the device will need some repair (e.g., cracked or damaged screen, motherboard issues):
Device Description |
Quantity |
Condition |
iPad 5th Gen. 9.7” (32 GB) |
5,772 |
4719 in GOOD condition 1053 in DAMAGED condition |
iPad 6th Gen. 9.7” (32 GB) |
49 |
49 in DAMGED condition |
iPad Air 2nd Gen (16GB) |
362 |
158 in GOOD condition |
iPad 3rd Gen (16 GB) |
39 |
30 in GOOD condition |
iPad 4th Gen (16GB) |
59 |
50 in GOOD condition |
iPad 2nd Gen (16GB) |
667 |
630 in GOOD condition |
iPad mini 1st Gen (16 GB) |
151 |
131 in GOOD condition |
iPad mini 2nd Gen (16 GB) |
51 |
19 in GOOD condition |
iPad Air 1st Gen (16 GB) |
23 |
16 in GOOD condition |
iPad 1st Gen (16 GB) |
5 |
5 in GOOD condition |
iPad Pro 3rd Gen 12.9” (64 GB) |
2 |
2 in DAMAGED condition |
iPad 7th Gen 10.2” (32 GB) |
8 |
8 in DAMAGED condition |
Above equipment will be sold with the following: 1,623 12W power bricks; 64 5W power bricks; 1,001 Lightning Cables; and 75 30-pin Sync Cables.
School Bus Mobile Surveillance System Upgrade REPOST FY22
ISSUE DATE: August 31, 2021
TITLE: School Bus Mobile Surveillance System Upgrades-Repost
ISSUING DEPARTMENT: Craven County Schools Administration
Attn: Mr. Stacy C. Lee,
Chief Officer of Systems and Operations
Email: stacy.lee@cravenk12.org
3600 Trent Road
New Bern, NC 28562
Sealed proposals will be received until 5:00 p.m. Monday, September 13, 2021 from qualified firms for School Bus Mobile Surveillance System Upgrade.
All inquiries for information concerning the Request for Proposals (RFP) shall be emailed to:
· Mr. Stacy C. Lee, Chief Officer of Systems and Operations, stacy.lee@cravenk12.org
All questions regarding this RFP will be due by 12 noon Eastern time on September 9, 2021. All answers will be issued in one single addendum. Any questions after this date will not be addressed. Any firms wishing to be included on distribution of any addendums must register at the e-mail addresses listed above.
Sealed proposals shall be emailed, to the Issuing Department shown above and the subject shall bear the name of this Request for Proposal. It is the sole responsibility of the Proposer to ensure that its proposal reaches the Issuing Department by the designated date and hour indicated above.
In compliance with the Request for Qualifications and to all the terms and conditions imposed herein, the undersigned offers and agrees to furnish the services and install the goods described in accordance with the attached signed proposal.
Firm Name: Date: ________________________
Address: Phone:
Email:
By: ______ (Signed)
By: (Typed)
BACKGROUND
Part I: Deliverables and Specifications Requirements
Purpose & Project Vision
The purpose of this Request for Proposal (RFP) is to solicit responses from firms that are qualified to provide a bid that includes all components needed to upgrade our current school bus mobile surveillance system upgrade for Craven County Board of Education.
Project Overview
- Use cellular data transmission only, no IEEE 802.11 WiFi to be used for video and audio transmission.
- Provide a turnkey solution inclusive of installation, software/ cloud hosting service, unlimited licenses for viewing/ management, cellular data plan, support, and training.
- Provide clientless, web-based software such that no software client agent must be installed or supported on Craven County PC’s. Access to all video, including video stored on DVR Drives, should be available via web-based cloud software.
- Cloud Video Sharing via Link: Must be able to share video files with a unique link and cloud generated password.
- Must have the option to add 2-way hands-free audio communications
- DVR must be certified on and support Verizon and ATT&T networks without need for external router.
- Web Base cloud software should have built in Maintenance module, Stop Arm Review and alert features, Real-Time - DVR health reporting, Real Time – Vehicle Alarms.
- DVR needs to support 16 Channels and a POE switch for Stop Arm Capability.
- Web Based Software needs to have Live streaming video feature that can be viewed from a mobile App.
- Web Based Software to have Real time (Live) GPS.
- Products must be compatible with existing Cameras.
Selection Process
The proposals received by the submittal deadline will be evaluated by a selection committee comprised of representatives of Craven County Schools.
The committee will review and identify the firm or firms that are most qualified and responsive to the services requested. Interviews will be conducted as the committee requires further assessment. The successful vendor will be notified once an award/contract has been approved by the Superintendent and/or the Craven County Schools Board of Education.
Evaluation Criteria
- Experience of the firm, individuals assigned to the project
- References and previous project descriptions
- Proposed approach and methodology for conducting the requested study
- Proposed schedule for completing tasks identified
- Fee structure
Additional Instructions
- The proposal submitted should be specific and It should provide a straight forward, concise delineation of the capabilities to perform the services sought by Craven County Schools. The firm desiring to propose shall submit one (1) electronic copy of its proposal; proposal not to exceed twenty (20) pages to the email addresses listed on the first page of this RFP.
- Craven County Schools is an Equal Opportunity Small businesses and minority owned business are encouraged to bid.
General Information
Updates and revisions to this RFP, if amended, shall be issued and posted to the Craven County Schools website specifically under the Finance section of the site.
No proposer shall have any claims or rights against the School System arising out of participation by a proposer in this process. No proposer shall have any claims or rights against the School System for the failure to award a contract to it, or for awarding a contract to another person, firm, or corporation, regardless of whether the other person, firm, or corporation participated in the RFP process or did not submit a proposal that complied with the process.
A notice of award shall not constitute acceptance by the School System. Craven County’s only method of acceptance is the execution of a formal contract in accordance with law.
Trade Secrets and Confidentiality
- All proposals and material submitted become the property of Craven County All proposal information shall be held in confidence during the evaluation process and before the Notice of Intent to Award is issued. Thereafter, proposals shall become disclosed as a matter of public record.
- As a general rule, all submissions to the School System are available to any member of the However, if materials submitted to the School System contain matters that are trade secrets, proprietary, or otherwise confidential, as provided in this section, the School System shall take reasonable steps to keep confidential those elements as specified.
- The term “trade secret” as used in this section, defines business or technical information, including but not limited to a formula, pattern, program, device, compilation of information, method, technique or process that:
- Derives independent actual or potential commercial value from being not generally known or readily ascertainable through independent development, or reverse engineering by persons who could obtain economic value from its disclosure or use;
- Is the subject of reasonable efforts under circumstances to maintain its The existence of a trade secret shall not be negated merely because the information comprising the trade secret has also been developed, used, or owned independently by more than one person, or licensed to other persons.
- Designation of confidential records or trade secrets to the extent that the proposer wishes to maintain the confidentiality of such material contained in documentation provided to the School System shall be prominently designated with the words “trade secrets,” at the time of its initial disclosure to the School The proposer shall not designate as trade secrets any material provided to the School System without reasonable and good faith belief that the material contains proprietary information as defined above. In providing materials to the School System the proposer shall make reasonable efforts to separate those elements designated as trade secrets against other material, both to facilitate the School System’s use of the material and to minimize accidental disclosure.
- To the extent authorized by applicable State and Federal Law, the School System shall maintain confidentiality of all records designated “trade secrets” in accordance with this Whenever the proposer ceases to have a good faith belief that a particular record contains a trade secret, it shall promptly notify the School System.
- Requests by the public for access to records designated as a trade secret may:
- Decline the request for access;
- Notify the proposer of the request and that the School System has provided to the requestor, or intends to provide, access to the record because applicable law requires that access be granted; or
- Notify the proposer of the request and also decline the request for
- The proposer agrees that it shall defend, indemnify and save harmless indemnities from and against all charges that arise in any manner from, in connection with, or out of the School System’s nondisclosure of these records as identified as “trade secrets.” In providing that defense, the proposer shall at its sole expense defend indemnities with legal The legal counsel shall be limited to attorneys reasonably acceptable to Craven County Schools.
Each proposal shall include a statement indicating whether the firm or any persons working on the contract has a possible conflict of interest and, if so, the specific nature of the conflict. Craven County Schools reserves the right to cancel the award if any interest disclosed from any source could either give the appearance of a conflict or cause speculation as to the objectivity of the program to be developed by the proposer. The School System’s determination regarding conflict(s) of interest shall be final.
News releases/media alerts related to this RFP and/or Award of same shall not be made without prior approval of the Superintendent.
A person authorized to bind the proposer to the provisions of this RFP must sign all proposals. Proposals must remain open and valid for at least ninety (90) days after the opening date.
Limitations, Cancellation, and Additional Work
This RFP does not commit Craven County Schools to award a contract, pay any costs incurred in preparation or travel to Craven County, NC in order to present a submittal toward this request, or to procure or contract for services. All submissions in response to this RFP become the property of Craven County Schools. The School System reserves the right to accept or reject any or all documents received or to cancel this RFP in part or in its entirety. After submissions are reviewed, the School System will select the firm(s) in the best interest of our school system. Craven County Schools reserves the right to negotiate with the selected firm(s) to perform additional services on these or other projects. Additional work or contracts, if any, will be dependent on consultant performance on originally assigned work. The additional work may include, but is not limited to: preparation of final design, bid and construction documents, permitting, testing, and construction administration.
This Space Is Intentionally Left Blank
School Bus Mobile Surveillance System Upgrades - REPOSTED 8/13/21
ISSUE DATE: August 11, 2021
TITLE: School Bus Mobile Surveillance System Upgrades-Repost
ISSUING DEPARTMENT: Craven County Schools Administration
Attn: Mr. Stacy C. Lee,
Chief Officer of Systems and Operations
Email: stacy.lee@cravenk12.org
3600 Trent Road
New Bern, NC 28562
Sealed proposals will be received until 5:00 p.m. Friday, August 27, 2021 from qualified firms for School Bus Mobile Surveillance System Upgrade.
All inquiries for information concerning the Request for Proposals (RFP) shall be emailed to:
· Mr. Stacy C. Lee, Chief Officer of Systems and Operations, stacy.lee@cravenk12.org
All questions regarding this RFP will be due by 12 noon Eastern time on August 25, 2021. All answers will be issued in one single addendum. Any questions after this date will not be addressed. Any firms wishing to be included on distribution of any addendums must register at the e-mail addresses listed above.
Sealed proposals shall be emailed, to the Issuing Department shown above and the subject shall bear the name of this Request for Proposal. It is the sole responsibility of the Proposer to ensure that its proposal reaches the Issuing Department by the designated date and hour indicated above.
In compliance with the Request for Qualifications and to all the terms and conditions imposed herein, the undersigned offers and agrees to furnish the services and install the goods described in accordance with the attached signed proposal.
Firm Name: Date: ________________________
Address: Phone:
Email:
By: ______ (Signed)
By: (Typed)
BACKGROUND
Part I: Deliverables and Specifications Requirements
Purpose & Project Vision
The purpose of this Request for Proposal (RFP) is to solicit responses from firms that are qualified to provide a bid that includes all components needed to upgrade our current school bus mobile surveillance system upgrade for Craven County Board of Education.
Project Overview
- Use cellular data transmission only, no IEEE 802.11 WiFi to be used for video and audio transmission.
- Provide a turnkey solution inclusive of installation, software/ cloud hosting service, unlimited licenses for viewing/ management, cellular data plan, support, and training.
- Provide clientless, web-based software such that no software client agent must be installed or supported on Craven County PC’s. Access to all video, including video stored on DVR Drives, should be available via web-based cloud software.
- Cloud Video Sharing via Link: Must be able to share video files with a unique link and cloud generated password.
- Must have the option to add 2-way hands-free audio communications
- DVR must be certified on and support Verizon and ATT&T networks without need for external router.
- Web Base cloud software should have built in Maintenance module, Stop Arm Review and alert features, Real-Time - DVR health reporting, Real Time – Vehicle Alarms.
- DVR needs to support 16 Channels and a POE switch for Stop Arm Capability.
- Web Based Software needs to have Live streaming video feature that can be viewed from a mobile App.
- Web Based Software to have Real time (Live) GPS.
- Products must be compatible with existing Cameras.
Selection Process
The proposals received by the submittal deadline will be evaluated by a selection committee comprised of representatives of Craven County Schools.
The committee will review and identify the firm or firms that are most qualified and responsive to the services requested. Interviews will be conducted as the committee requires further assessment. The successful vendor will be notified once an award/contract has been approved by the Superintendent and/or the Craven County Schools Board of Education.
Evaluation Criteria
- Experience of the firm, individuals assigned to the project
- References and previous project descriptions
- Proposed approach and methodology for conducting the requested study
- Proposed schedule for completing tasks identified
- Fee structure
Additional Instructions
- The proposal submitted should be specific and It should provide a straight forward, concise delineation of the capabilities to perform the services sought by Craven County Schools. The firm desiring to propose shall submit one (1) electronic copy of its proposal; proposal not to exceed twenty (20) pages to the email addresses listed on the first page of this RFP.
- Craven County Schools is an Equal Opportunity Small businesses and minority owned business are encouraged to bid.
General Information
Updates and revisions to this RFP, if amended, shall be issued and posted to the Craven County Schools website specifically under the Finance section of the site.
No proposer shall have any claims or rights against the School System arising out of participation by a proposer in this process. No proposer shall have any claims or rights against the School System for the failure to award a contract to it, or for awarding a contract to another person, firm, or corporation, regardless of whether the other person, firm, or corporation participated in the RFP process or did not submit a proposal that complied with the process.
A notice of award shall not constitute acceptance by the School System. Craven County’s only method of acceptance is the execution of a formal contract in accordance with law.
Trade Secrets and Confidentiality
- All proposals and material submitted become the property of Craven County All proposal information shall be held in confidence during the evaluation process and before the Notice of Intent to Award is issued. Thereafter, proposals shall become disclosed as a matter of public record.
- As a general rule, all submissions to the School System are available to any member of the However, if materials submitted to the School System contain matters that are trade secrets, proprietary, or otherwise confidential, as provided in this section, the School System shall take reasonable steps to keep confidential those elements as specified.
- The term “trade secret” as used in this section, defines business or technical information, including but not limited to a formula, pattern, program, device, compilation of information, method, technique or process that:
- Derives independent actual or potential commercial value from being not generally known or readily ascertainable through independent development, or reverse engineering by persons who could obtain economic value from its disclosure or use;
- Is the subject of reasonable efforts under circumstances to maintain its The existence of a trade secret shall not be negated merely because the information comprising the trade secret has also been developed, used, or owned independently by more than one person, or licensed to other persons.
- Designation of confidential records or trade secrets to the extent that the proposer wishes to maintain the confidentiality of such material contained in documentation provided to the School System shall be prominently designated with the words “trade secrets,” at the time of its initial disclosure to the School The proposer shall not designate as trade secrets any material provided to the School System without reasonable and good faith belief that the material contains proprietary information as defined above. In providing materials to the School System the proposer shall make reasonable efforts to separate those elements designated as trade secrets against other material, both to facilitate the School System’s use of the material and to minimize accidental disclosure.
- To the extent authorized by applicable State and Federal Law, the School System shall maintain confidentiality of all records designated “trade secrets” in accordance with this Whenever the proposer ceases to have a good faith belief that a particular record contains a trade secret, it shall promptly notify the School System.
- Requests by the public for access to records designated as a trade secret may:
- Decline the request for access;
- Notify the proposer of the request and that the School System has provided to the requestor, or intends to provide, access to the record because applicable law requires that access be granted; or
- Notify the proposer of the request and also decline the request for
- The proposer agrees that it shall defend, indemnify and save harmless indemnities from and against all charges that arise in any manner from, in connection with, or out of the School System’s nondisclosure of these records as identified as “trade secrets.” In providing that defense, the proposer shall at its sole expense defend indemnities with legal The legal counsel shall be limited to attorneys reasonably acceptable to Craven County Schools.
Each pr